Communications & Distribution Analyst
(National Capital Reg – Enterprise Tower, Ayala Ave. Corner Paseo de Roxas, Makati City.)

Responsibilities:

* Position Summary:
* Communications & Distributions is a team within White & Case’s Knowledge and Information Management Systems (“K.I.M.S.”) department. The team consists of a number of lawyers and supporting administrative staff, and focuses on working with legal practice groups to help configure tools and knowledge resources, including user information and e-mail distribution lists, in ways that optimize their value to practicing lawyers.
* The Communications and Distributions Data Clerk will assist the Distribution List Coordinator and the entire Communications & Distributions team with various aspects of data management and administrative duties relating to e-mail distribution lists, user information, matter information, and other data support functions. The individual will work the Manila overnight shift in order to coordinate with the New York day shift. The focus will be the organization and implementation of efforts to clean up data and to synchronize, often via manual processes, with parallel data in other systems.
* Duties and Accountabilities:
* •Updating user accounts and e-mail distribution list membership in Active Directory Users and Computers (ADUC) or other similar applications or interfaces.
* •Assisting the Communications & Distributions Team with drafting, reviewing, comparing, auditing, data entry, and data management through graphs, spreadsheets, word documents, ADUC query reports or other query based reports relating to user accounts and e-mail distribution list configuration, membership and maintenance.
* •Assisting the Distribution List Coordinator and Communications & Distributions Team with monitoring, creating and managing incidents in the CA Service Desk system relating to account or e-mail distribution list adjustment requests.
* •In coordination with the Distribution List Coordinator, auditing, on a monthly basis, all legal staff e-mail distribution lists by position (“W&C Associates,” “W&C Counsel,” etc.) to ensure that only authorized changes have been made during the prior month.
* •In coordination with the Distribution List Coordinator, auditing, on a monthly basis, various practice group e-mail distribution lists to ensure that no changes have been made that were not authorized by the list managers designated by those practice groups.
* •Reviewing on a daily basis collections of suggested spam messages sent to e-mail distribution lists registered with the Firm’s externally hosted spam filtering service (“Postini”) and take action as necessary.
* •Assisting the Communications & Distributions Team in maintaining our team’s Intranet pages, Knowledge Bank, Extranet pages, etc.
* •Assisting with updates of matter information in various systems.
* •Handling other tasks and responsibilities as needed.

* Qualifications:
* •Experience with Microsoft Word, Visio, Powerpoint, and Excel.
* •Experience with Active Directory Users and Computers (ADUC) would be helpful.
* •2+ years related work experience.
* •Excellent written and oral communication skills.
* •Excellent ability to understand an organization’s goals and objectives.
* •Excellent listening and interpersonal skills.
* •Logical and efficient.
* •Keen attention to detail.
* •Highly self motivated and directed.
* •Ability to effectively prioritize and execute tasks in a high-pressure environment.
* •Strong customer service orientation.
* •Experience working in a team-oriented, collaborative environment.

Requirements:

* Candidate must possess at least a Vocational Diploma / Short Course Certificate or Bachelor’s/College Degree in Computer Science/Information Technology, Secretarial or equivalent.
* Required skill(s): ACTIVE DIRECTORY USERS, POWERPOINT, VISIO.
* Preferred skill(s): WORD, EXCEL, .
* Required language(s): English.
* At least 1 year(s) of working experience in the related field is required for this position.
* Preferably 1-4 Yrs Experienced Employees specializing in Clerical/Administrative Support or equivalent. Job role in Data Entry Personnel or Clerk.
* Full-Time positions available.
* Applicants should be Filipino citizens or hold relevant residence status.
* Position Summary:
* Communications & Distributions is a team within White & Case’s Knowledge and Information Management Systems (“K.I.M.S.”) department. The team consists of a number of lawyers and supporting administrative staff, and focuses on working with legal practice groups to help configure tools and knowledge resources, including user information and e-mail distribution lists, in ways that optimize their value to practicing lawyers.
* The Communications and Distributions Data Clerk will assist the Distribution List Coordinator and the entire Communications & Distributions team with various aspects of data management and administrative duties relating to e-mail distribution lists, user information, matter information, and other data support functions. The individual will work the Manila overnight shift in order to coordinate with the New York day shift. The focus will be the organization and implementation of efforts to clean up data and to synchronize, often via manual processes, with parallel data in other systems.
* Duties and Accountabilities:
* •Updating user accounts and e-mail distribution list membership in Active Directory Users and Computers (ADUC) or other similar applications or interfaces.
* •Assisting the Communications & Distributions Team with drafting, reviewing, comparing, auditing, data entry, and data management through graphs, spreadsheets, word documents, ADUC query reports or other query based reports relating to user accounts and e-mail distribution list configuration, membership and maintenance.
* •Assisting the Distribution List Coordinator and Communications & Distributions Team with monitoring, creating and managing incidents in the CA Service Desk system relating to account or e-mail distribution list adjustment requests.
* •In coordination with the Distribution List Coordinator, auditing, on a monthly basis, all legal staff e-mail distribution lists by position (“W&C Associates,” “W&C Counsel,” etc.) to ensure that only authorized changes have been made during the prior month.
* •In coordination with the Distribution List Coordinator, auditing, on a monthly basis, various practice group e-mail distribution lists to ensure that no changes have been made that were not authorized by the list managers designated by those practice groups.
* •Reviewing on a daily basis collections of suggested spam messages sent to e-mail distribution lists registered with the Firm’s externally hosted spam filtering service (“Postini”) and take action as necessary.
* •Assisting the Communications & Distributions Team in maintaining our team’s Intranet pages, Knowledge Bank, Extranet pages, etc.
* •Assisting with updates of matter information in various systems.
* •Handling other tasks and responsibilities as needed.

* Qualifications:
* •Experience with Microsoft Word, Visio, Powerpoint, and Excel.
* •Experience with Active Directory Users and Computers (ADUC) would be helpful.
* •2+ years related work experience.
* •Excellent written and oral communication skills.
* •Excellent ability to understand an organization’s goals and objectives.
* •Excellent listening and interpersonal skills.
* •Logical and efficient.
* •Keen attention to detail.
* •Highly self motivated and directed.
* •Ability to effectively prioritize and execute tasks in a high-pressure environment.
* •Strong customer service orientation.
* •Experience working in a team-oriented, collaborative environment.

You may also send your resumes to mmaquiling@whitecase.com

DSM Manila
27/F The Enterprise Tower II Paseo de Roxas Makati -.